Know what is paid and what remains open
Track disbursements, reimbursements and open balances. Finance gets an operational cash-flow view without a parallel spreadsheet.
What you'll learn
How know what is paid and what remains open works inside Perfour.
What information you need and how it stays connected to Expenses.
How to preserve traceability and find the record later.
How to complete payment tracking
- 01
Understand the objective
An expense records an actual project cost and its supporting evidence. In Perfour it can be allocated to the budget and linked to a purchase order before payment. This guide focuses on know what is paid and what remains open.
- 02
Prepare payment tracking
Enter date, supplier or counterparty, concept, type, amount and taxes; select the related budget line or order and attach the invoice, receipt or other evidence.
- 03
Complete the workflow in Perfour
Create the expense, review its allocation, submit it for approval, and then record payment or cancellation as appropriate. Statuses distinguish reported, approved and effectively paid cost. Open balances show which obligations remain outstanding.
- 04
Review relationships and traceability
The expense feeds the budget and overview, can be reconciled with an order, and retains linked receipts and payments. This prevents double-counting the same cost. Validate that evidence matches amount, date, supplier, taxes and allocation. Do not mark an expense paid until disbursement evidence exists.
Frequently asked questions
What is payment tracking and what is it for?+
An expense records an actual project cost and its supporting evidence. In Perfour it can be allocated to the budget and linked to a purchase order before payment.
What information do I need to know what is paid and what remains open?+
Enter date, supplier or counterparty, concept, type, amount and taxes; select the related budget line or order and attach the invoice, receipt or other evidence.
How is this process completed in Perfour?+
Create the expense, review its allocation, submit it for approval, and then record payment or cancellation as appropriate. Statuses distinguish reported, approved and effectively paid cost. Open balances show which obligations remain outstanding.
Which other modules does it connect with?+
The expense feeds the budget and overview, can be reconciled with an order, and retains linked receipts and payments. This prevents double-counting the same cost.
What should I check before considering it complete?+
Validate that evidence matches amount, date, supplier, taxes and allocation. Do not mark an expense paid until disbursement evidence exists.