A document structure for every job
Organize drawings, contracts, reports and deliverables in project folders. The team knows where to store and find information.
What you'll learn
How a document structure for every job works inside Perfour.
What information you need and how it stays connected to Drawings and files.
How to preserve traceability and find the record later.
How to complete project library
- 01
Understand the objective
Drawings and files form the project's document record. Perfour organizes them in folders, previews supported formats and keeps each document beside the process where it is used. This guide focuses on a document structure for every job.
- 02
Prepare project library
Choose the project and folder, use an identifiable name and upload the file with its type and context. For drawings, confirm names and processing before distribution.
- 03
Complete the workflow in Perfour
Create the folder structure, upload documents or drawings, verify preview and share them with the right participants. Replacements and revisions should preserve a clear reference. A shared structure prevents personal libraries and lost documents.
- 04
Review relationships and traceability
A file can support RFIs, submittals, quality checks, tasks, conversations and Daily Logs. Linking it avoids context-free copies and helps locate the related decision. Use a naming convention, avoid ambiguous duplicates and confirm the team can access the correct revision. Review permissions before sharing contractual or sensitive information.
Frequently asked questions
What is project library and what is it for?+
Drawings and files form the project's document record. Perfour organizes them in folders, previews supported formats and keeps each document beside the process where it is used.
What information do I need to a document structure for every job?+
Choose the project and folder, use an identifiable name and upload the file with its type and context. For drawings, confirm names and processing before distribution.
How is this process completed in Perfour?+
Create the folder structure, upload documents or drawings, verify preview and share them with the right participants. Replacements and revisions should preserve a clear reference. A shared structure prevents personal libraries and lost documents.
Which other modules does it connect with?+
A file can support RFIs, submittals, quality checks, tasks, conversations and Daily Logs. Linking it avoids context-free copies and helps locate the related decision.
What should I check before considering it complete?+
Use a naming convention, avoid ambiguous duplicates and confirm the team can access the correct revision. Review permissions before sharing contractual or sensitive information.