Reconcile payments with suppliers and contracts
Group movements by supplier, order or certificate to detect open balances and discrepancies. Every counterparty keeps a clear financial history.
What you'll learn
How reconcile payments with suppliers and contracts works inside Perfour.
What information you need and how it stays connected to Payments.
How to preserve traceability and find the record later.
How to complete payment reconciliation
- 01
Understand the objective
A payment records a disbursement applied to an existing obligation. It does not replace the order, expense or certificate: it documents how much, when and how it was paid, and what remains open. This guide focuses on reconcile payments with suppliers and contracts.
- 02
Prepare payment reconciliation
Select the obligation, enter amount, date, payment method, reference and owner; attach transfer confirmation or receipt and verify the available balance.
- 03
Complete the workflow in Perfour
Record a partial or full payment, review its allocation and confirm it. Each disbursement updates paid and outstanding amounts without changing the source obligation. Reconciliation groups movements by supplier and source.
- 04
Review relationships and traceability
Payments can be reviewed from expenses, orders, certificates, suppliers and the budget. The relationship reconstructs the path from approved cost to every receipt. Avoid payments without a source obligation, amounts above the balance or duplicate receipts. Review date, currency, counterparty and bank reference before confirmation.
Frequently asked questions
What is payment reconciliation and what is it for?+
A payment records a disbursement applied to an existing obligation. It does not replace the order, expense or certificate: it documents how much, when and how it was paid, and what remains open.
What information do I need to reconcile payments with suppliers and contracts?+
Select the obligation, enter amount, date, payment method, reference and owner; attach transfer confirmation or receipt and verify the available balance.
How is this process completed in Perfour?+
Record a partial or full payment, review its allocation and confirm it. Each disbursement updates paid and outstanding amounts without changing the source obligation. Reconciliation groups movements by supplier and source.
Which other modules does it connect with?+
Payments can be reviewed from expenses, orders, certificates, suppliers and the budget. The relationship reconstructs the path from approved cost to every receipt.
What should I check before considering it complete?+
Avoid payments without a source obligation, amounts above the balance or duplicate receipts. Review date, currency, counterparty and bank reference before confirmation.