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Build your budget in minutes, not days
Organize chapters, sections and line items in a clear, reusable hierarchy. Start from a familiar structure, duplicate previous budgets and keep quantities, units, prices and owners in one place.
Trace every line item through the entire job
A budget item is no longer an isolated row. Follow it from its approved value through purchase orders, suppliers, receipts, expenses, progress certificates and payments without losing the origin of each movement.
Use inputs and unit price analyses
Add resources, yields and compositions from enabled catalogs. Perfour preserves the detail behind each unit price so the team can review, update and defend how the cost was built.
Deliver the right format to every audience
Export an internal PDF with operational detail or a clean client-facing presentation. Choose what to show while maintaining one source of truth, even when the way you communicate it changes.
Connect the budget to the full financial operation
Compare planned, committed, actual, certified and paid amounts. Links to purchasing, expenses and collections turn the budget into the job's live financial backbone—not a day-one snapshot.
Start with the files you already have
Import existing budgets and turn them into structured information without entering everything again. Review the mapping before confirming and retain traceability from day one.
Purchase directly from the approved budget
Create an order using real project line items and balances. The origin of every commitment stays visible and the team avoids out-of-context purchasing.
Clear approvals without chasing email
Configure review steps by value or responsibility. Everyone knows when to act and the order preserves who approved, rejected or requested changes.
Keep the supplier inside the operation
Attach company, contact, terms and documents to every order. Commercial history remains available to purchasing, field and finance.
Know committed cost instantly
As an order advances, the budget reflects the commitment. Compare approved, ordered and available amounts before making the next purchasing decision.
Generate formal documents without duplicating data
Turn the approved order into a consistent, shareable document. Operations and the PDF use the same record to prevent discrepancies.
Close the loop with receipts, expenses and payments
Connect what was purchased with what was received, invoiced and paid. Find open balances or discrepancies without rebuilding history across systems.
Capture cost when and where it happens
Enter an expense from field or office with date, amount, supplier and owner. Information reaches the system before it gets lost in messages or paper.
Allocate every expense to its budget item
Link actual cost to a budget line and preserve its context. Teams can explain what consumed the money and how much remains available.
Govern review, approval and payment
Use clear states for drafts, pending, approved, paid or canceled expenses. Every transition preserves its owner and date for simple auditing.
Keep the receipt with the transaction
Attach invoices, receipts and evidence to the same record. Reviewers no longer search another channel to validate the expense.
Know what is paid and what remains open
Track disbursements, reimbursements and open balances. Finance gets an operational cash-flow view without a parallel spreadsheet.
Read actual cost in the complete picture
Expenses feed the project budget and overview. Compare actual, committed and available amounts with current information.
Create certificates from the approved budget
Select the line items included in progress and work from the same job cost structure. There is no need to rebuild codes, units or values in another spreadsheet.
Measure quantities actually completed
Record current-period and cumulative progress by line item. Perfour calculates balances and preserves contracted, previously certified and outstanding quantities.
Review every amount with evidence
Attach support, observations and documents to certified items. Approvers can understand what was completed without chasing information in other channels.
Approve without losing any version
Control draft, review, comments and approval in a traceable workflow. Every adjustment preserves owner, date and prior value.
Export a certificate ready to submit
Generate the formal document with period quantities, cumulative values, retainage and totals. The PDF comes from the same operating record the team reviewed.
Connect progress, budget and payment
An approved certificate updates the financial view and can originate payments. From one budget item, trace what was completed, certified and finally disbursed.
Record every payment from its obligation
Start a disbursement from an approved order, expense or certificate. The payment preserves its reason and prevents financial movements without job context.
Manage partial and full payments
Apply one or more disbursements against the same balance. Perfour keeps the original amount, paid amount and outstanding balance visible.
Keep receipts with the movement
Attach transfer confirmation, receipt or support directly to the payment. Finance and project teams review the same evidence without exchanging separate files.
Control dates, methods and owners
Record when, how and by whom the disbursement was made. History makes every transition verifiable and questions faster to answer.
Reconcile payments with suppliers and contracts
Group movements by supplier, order or certificate to detect open balances and discrepancies. Every counterparty keeps a clear financial history.
Read paid amounts inside total job cost
Payments update budget and financial control without replacing their source expense or commitment. Distinguish approved, actual, certified and effectively paid values.
Turn open items into executable work
Create concrete tasks with description, priority and date. Teams stop interpreting scattered messages and work from a clear list of next steps.
Give every commitment an owner
Assign each task to a person or team and make the next actor visible. Ownership stays clear until the item closes.
Organize the day by priority and due date
Filter urgent, overdue and upcoming work. Every user can focus on their work without losing sight of project commitments.
Discuss and resolve inside the task
Centralize questions, clarifications and decisions beside the open item that created them. Context does not disappear when ownership changes.
Connect every to-do to the job
Link tasks with records, documents and project activities. An item preserves why it exists and which part of execution it affects.
Preserve a complete activity history
States, owners and comments form a verifiable story. Leadership can understand what advanced, what was blocked and when each change happened.
Build a schedule in minutes, not days
Organize packages, activities and milestones with day, week or month scales. The structure keeps the full plan visible without making updates cumbersome.
Make dependencies and critical path visible
Connect predecessors and successors to understand what can start and what threatens the finish date. A change reveals its effect before it becomes a delay.
Protect the approved plan with baselines
Save the baseline and compare it with the live schedule. Every reschedule remains explainable and teams measure drift without erasing history.
Update progress where work happens
Record actual progress and updated dates with job context. Office and field share the same status without manual consolidation.
Measure performance with earned value
Link activities to budget lines and compare completed work, elapsed time and expected cost. Progress no longer depends on perception.
Read risk before the meeting
Identify overdue activities, threatened milestones and critical-path changes. The schedule turns scattered signals into early decisions.
A document structure for every job
Organize drawings, contracts, reports and deliverables in project folders. The team knows where to store and find information.
Open drawings and documents inside Perfour
Preview files and CAD content in the platform. Reviewing information no longer requires downloads and separate applications.
Identify every version clearly
Use consistent names and the visible drawing version to recognize the current document. Perfour displays that reference; the team should preserve a clear convention when uploading each revision.
Put every file where it makes sense
Attach documents to RFIs, quality checks, conversations and other records. The file retains the process and decision that give it context.
Find information without browsing folders
Use names, metadata and search to retrieve content quickly. Consistent organization scales even when a job accumulates thousands of files.
Share with control and traceability
Define access by role and keep activity visible. Internal and external collaborators work from the right content without opening the entire job.
Ask every question with complete context
Create numbered RFIs with question, location, discipline and background. A structured request reduces back-and-forth from the start.
Always know who has the ball
Ball-in-court shows which person or organization must respond. Ownership and due date remain visible until the request moves forward.
Preserve the official answer and its history
Centralize clarifications, revisions and the final response in an auditable thread. The team executes from the same decision—even months later.
Review drawings and files in one place
Attach relevant documents so the question can be resolved without external searching. Evidence remains linked to the RFI.
Control deadlines and distribution
Notify participants, detect overdue RFIs and prioritize those blocking work. The dashboard turns an inbox of questions into a manageable process.
Measure impact before closing
Record delay days and financial effect. The RFI connects to schedule, budget and execution to reveal its real consequence.
Standardize how quality is controlled
Create reusable templates by work type, discipline or phase. Every project applies the same criteria without rebuilding forms from scratch.
Inspect directly from the field
Run pass/fail checks where the work happens. Simple capture means more gets recorded with less later transcription.
Support every result with evidence
Add photos, notes and documents to the relevant check. A finding is explained and ready for review—not just a mark without context.
Turn failures into accountable nonconformities
When a check fails, create a nonconformity with owner, priority and due date. The issue enters a formal process until resolved.
Real corrective-action tracking
Define required work, verify the correction and record closure. History shows what changed and who confirmed the standard was met.
Connect quality to daily execution
Link findings to tasks, files and field records. The team understands where the issue happened and how it affected the job.
Prepare every submission with clear requirements
Create the submittal with discipline, specification, owner and required date. Teams know from the start what to submit and when.
Coordinate reviewers and ball-in-court
Define who prepares, reviews and responds. Responsibility moves visibly until the deliverable reaches a decision.
Keep drawings, data sheets and samples together
Attach technical documents, catalogs and files to the same record. Every reviewer works from the complete and correct package.
Control approved, revise or rejected states
Use consistent statuses and formal comments to document the response. Field teams know which material can be used and which needs revision.
Preserve versions and resubmissions
When a submission returns with comments, create the next revision without erasing the prior one. The full sequence remains available for audit.
Protect procurement, quality and schedule
Link the approved deliverable to files, controls and required dates. A late submittal reveals its impact before it blocks supply or execution.
Build a catalog everyone understands
Define materials with SKU, unit of measure and consistent description. Field, purchasing and administration refer to the same item.
Record every site receipt
Capture quantity, supplier, date and owner when materials arrive. The receipt is documented where it happens—not days later.
Connect material to its origin
Link receipts to project, supplier and purchase order. Teams can trace why every item arrived and against which commitment.
Compare expected, received and pending
See planned and actual quantities to detect shortages or partial deliveries. The next decision starts with current data.
Review the history of every receipt
Open item detail to review quantities, dates, condition and notes for each delivery. The history explains how the received total was reached.
Detect incomplete deliveries with current data
Compare expected, received and pending quantities from the table and item detail. Purchasing and field can coordinate the next delivery without rebuilding manual counts.
Document the workday in minutes
Create a daily record with a consistent structure and location-based weather data. Teams capture what matters while it is still fresh.
Tell the full story of the site
Record labor, materials, equipment, completed work, delays, safety, visitors and notes. Each entry type preserves the detail it needs.
Show reality with evidence
Attach photos and files to the day's events. The report becomes verifiable support instead of narrative alone.
Review and approve a reliable history
Supervision can validate the log before closing it. States and owners distinguish work in preparation from an official record.
Repeat recurring structures, not manual work
Duplicate common structures and entries to speed up capture without losing precision. List, calendar and timeline views make every day easy to find.
Share a formal report whenever needed
Export the log to PDF for clients, leadership or archives. The same information feeds inventory receipts and the project's operating context.
Register every asset once
Create the asset record with identification, category, status, base location and operating data. The same machine can be reviewed globally, by organization or by project.
Assign machinery to the right job
Move equipment between base and projects while keeping each asset's location and assignment visible.
Plan availability and reservations
Review planning to coordinate which equipment each project needs and avoid committing the same resource in two places.
Manage maintenance with work orders
Create and complete maintenance work so the repair, owner and result remain attached to the asset.
Define usage rates and costs
Preserve operating rates for each asset so planning and finance work from the same reference.
Identify assets with QR labels
Generate a QR label to open the equipment record quickly and review its information from the field.
Build a reusable input library
Record materials, labor and other resources with code, unit, price and classification instead of entering them again for every job.
Organize the catalog by work category
Use a category and folder tree to find resources and compositions even as the catalog grows.
Build unit price analyses
Combine inputs, quantities and yields in APU templates that explain how every unit price is formed.
Preserve price history
Review how an input's value and source evolved to update estimates with better context.
Compare supplier information
Connect items with suppliers and commercial catalogs to review alternatives from the same record.
Bring complete categories into the budget
Select a catalog structure and import it into the budget without rebuilding every item manually.
Centralize every supplier record
Keep legal, commercial and company context in a profile shared by purchasing and finance.
Keep contacts always available
Record people, roles, phone numbers and email so the relationship does not depend on someone's personal address book.
Review purchasing and finance in context
Review budgets, orders and related movements from the supplier view.
Organize the commercial catalog
Connect offered products and prices to compare alternatives and reuse information in future purchasing.
Invite the supplier to collaborate
Use invitation and onboarding to incorporate the counterparty with the required information.
Find the right counterparty faster
Filter and review suppliers from one directory so the entire organization works with the same network.
Create one record for every client
Centralize company and commercial relationship data before connecting it to a job.
Organize contacts and owners
Keep people, roles, phone numbers and email to know who to consult or inform at every stage.
Connect the client with its projects
Review which jobs belong to the same counterparty without searching separate systems.
Preserve context in every conversation
Start conversations from the company and keep communication close to the commercial record.
Update data without duplicating companies
Edit the shared record so teams work with consistent information and avoid duplicate contacts.
Turn scattered relationships into shared memory
The profile brings contacts, projects and activity together so the relationship does not depend on one person.
Talk where the work happens
Open project channels so coordination stays with the job. Teams reduce parallel chats and lost context.
Organize every topic in its own thread
Separate discussions without fragmenting the team. A thread keeps the question, responses and resolution in one story.
Turn messages into project memory
Decisions remain available with author and date. New participants can understand what was agreed without reconstructing conversations.
Bring in the right person
Use mentions and notifications to direct attention without alerting the entire project. Everyone recognizes when they need to act.
Share files with their explanation
Attach documents and evidence inside the exchange that created them. Content no longer travels separately from the decision.
Recover agreements when they matter again
Search previous conversations and preserve the complete history. Perfour turns daily coordination into reusable knowledge.